The Covington Housing Authority (CHA) is seeking an Administrative Manager. The Administrative Manager reports to the Deputy Director and manages all accounting/bookkeeping, HR, payroll, accounts payable and receivable, service contracts, maintenance of records and reports of these activities. The Administrative Manager assists with compliance, audits and re-certifications.
The projected compensation range for this individual will be competitive and in accordance with the pay grade system of the CHA, the multifamily housing industry and the background and experience of the selected candidate. The CHA has a very strong employee benefits program, including competitive insurance and retirement benefits. Salary range for this position starts at $43,862.
The CHA firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, disability, veteran status or any other legally protected categories.
Must mail application (link below under Media Kit), resume and cover letter to:
ATTN: Administrative Manager Position
Covington Housing Authority
PO Box 1367
Covington, GA 30015
Application and resume MUST be received by November 18, 2016.
Background – The Covington Housing Authority
The Covington Housing Authority (CHA) was chartered by the Georgia State Legislature in May, 1965 and completed the construction of the city’s first Public Housing units in 1969 at the Alcovy Road location. That first development was comprised of a total of 41 buildings of various sized apartments (from 1 bedroom to 5 bedrooms) for total of 180 low-rent housing units.
In 1981, the Authority expanded by constructing an additional 68 housing units. Forty-four units were built off Industrial Boulevard at Fowler Court and another 24 units were built just off Highway 36 South at Jackson and Taylor Street.
And finally in 1982, the Authority constructed its final development of 32 units off Turner Lake Road at Holmes Court. This brought the total inventory of Public Housing to 280 housing units.
In 2014, CHA opened New Leaf Center, its first affordable housing development.
CHA has transitioned out of public housing through the Rental Assistance Demonstration (RAD) program, into the multifamily housing program, governed by the U.S. Department of Housing and Urban Development (HUD). The selected candidate must learn, understand and develop knowledge of all RAD rules and regulations. There will be a significant upfront learning curve.
The CHA is governed by a five member Board of Commissioners appointed by the Mayor of Covington.
- Financial Responsibilities
- Assist with the development and implementation of sound financial practices and procedures for the organization
- Assists in the preparation of annual budgets
- Conducts regular budgeting and forecasting updates with all department heads
- Maintains Inventory Records
- Manage accounts
- Collect, prepare and provide information for accountants and auditors
- Review financial statements
- Reconciling accounts
- Process all accounts payable and receivable, including filing and record retention
- Prepare financial reports as needed
- Manage Human Resources for the organization, including;
- Retirement Benefits
- Insurance Benefits
- Vacation/Sick/FMLA Leave
- Update Personnel Handbook
- Worker’s Compensation
- New Hire Process
- Training and License updates
- Processes per diem and all expense reports
- Processes weekly payroll
- Maintains records of overtime, social security, medicare, state and federal withholding, insurance and retirement, issues appropriate checks and reports periodically.
- Responsible for filing and record retention
- Responsible for issuing 1099's and W-4's
- Develop and manage office policies and procedures
- Coordinate Financial Audits
- Assist in periodic MOR audits
- Updates Posted Signs/Notices
- Office Management
- Manage all office related suppliers, contractors and contracts, including, but not limited to the following services: secure document destruction, office cleaning, copiers, alarm systems, security cameras, uniforms, IT services, office supplies, etc.
- Assist when needed to receive payments for rent and other charges; issues receipts; verifies cash on hand against receipts and prepares bank deposits, balancing to Daily Report.
- Assist in Daily Statement of Operations, monthly close out and annual reports.
- Trains new employees on office practices and procedures, and plans and coordinates the work of subordinates.
- Prepares letters, memoranda, notices, reports and forms, often from oral instruction.
- Assists in re-certification of residents.
- Routinely evaluate employees’ performance, addressing strengths and weaknesses as warranted.
- Conduct annual evaluation of employees according to personnel procedures.
- Performs other related duties, as required.
The Administrative Manager must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. In addition, they must present a professional appearance at all times. They must be detailed oriented with a strong work ethic, and possess the ability to take initiative and work independently. They must have and/or develop knowledge of:
- Bachelor’s degree from an accredited four-year college or university, including or supplemented by courses in accounting, bookkeeping, human resources and office practices; or any equivalent combination of training and experience to meet required knowledge, skills and abilities.
- Thorough knowledge of the policies and regulations of the Housing Authority, HUD accounting and labor practices, GAAP, ERISA, FLSA, government accounting practices and other HR and financial related regulations
- Understanding of Fair Housing rules and regulations
- Ability to train new employees and plan and coordinate the work of subordinates.
- Ability to develop, understand and act upon policies, regulations and procedures.
- Ability to prepare and interpret comprehensive, accurate and concise reports and financial statements.
- Ability to meet and deal courteously and tactfully with employees and contractors.
- Ability to establish and maintain effective working relationships with other employees and officials and to work harmoniously with them.
- Must be detailed oriented with strong ethics
- Experience in accounting, bookkeeping, collections, administrative management.
- Must be able to obtain certification as a Professional Multi-Family Housing Manager within the first year
- Ability and willingness to travel
- Ability to be bonded up to $1,000,000.00
- Experience in public housing is a plus
- Final employment decision is subject to passing extensive background, credit, and reference check and drug testing.
- Must have a dependable car, valid driver’s license and proof of insurance
- Ability and willingness to travel and work evenings and weekends.
- Ability to diffuse and respond to customer concerns to avoid escalation of problems.
This job description is not meant to be all inclusive and may be changed to meet housing authority and HUD requirements and regulations. Final employment decision is subject to applicant passing extensive background, credit, and reference checks and drug testing.